Assistant Office Coordinator
This is permanent part time paid position.
The CSO Assistant Office Coordinator supports the Office Coordinator in the running of the Central Service Office. To that end, the Assistant Office Coordinator must be proficient in all aspects of running a small office that includes retail activities. Given the services the office provides, the role requires a thorough and practical understanding of Alcoholic Anonymous’ Steps, Traditions and Concepts. As the CSO employs a limited number of staff, it is expected that within reason, the role will cover for the Office coordinator in times of planned and unplanned absence. More specifically your duties will include the following:
- Receive and action general enquiries by phone, email and in person
- Enter sales in MYOB, and issue invoices
- Collate orders and dispatch by post
- Order and receipt in stock
- Assist with the maintenance and distribution of outgoing communications
- Provide direction and assistance to on-site volunteers
- Pay invoices (subject to approval) and execute transaction in MYOB
- Execute other transactions in MYOB (including Pathfinder sub-account) subject to level of training
- Receive and record ad hoc cash donations
- Undertake in person bank transactions
- Undertake scheduled bank reconciliations
- Act as Secretary for the CSO Steering Committee and Reps Meetings in the absence of the Office Coordinator
- Provide reports to the Steering Committee and Reps Meetings in the absence of the Office Coordinator regarding the functioning of the CSO
- Distribute and file relevant agendas, minutes and reports
In determining suitability for the role, the following criteria are considered essential:
- Knowledge of AA’s Steps, Traditions and Concepts
- Knowledge of in-person banking procedures
- Knowledge of digital banking procedures
- Basic understanding of bookkeeping
- Knowledge of CSO Constitution and standing orders
- Intermediate skills using MS Office
- Intermediate verbal and written communication skills
- Skilled at stocktaking
- Skilled at conducting Bank Reconciliations
The following criteria are considered desirable:
- Experience with MYOB, XERO or more sophisticated Enterprise Resource Planning software
- Tertiary or vocational training in administration or related field
If you require further information about this role, please contact the Office Coordinator, Teresa: (07) 3255 9962.
Applications to be sent to admin@csobrisbane.org by close of business 28 February 2025.